1. Overview
BrownGirlRDH is a nonprofit organization that supports dental hygiene education, scholarships, mentorship, workforce development, events, outreach, and professional development initiatives.
This Privacy Policy applies to information collected through our website, membership platform, donation forms, scholarship forms, event registration pages, contact forms, email communications, and related online services.
Important: This policy is intended to provide transparency and help protect BrownGirlRDH. It does not create contractual rights beyond what applicable law requires.
2. Information We Collect
We may collect information you provide directly to us, including:
- Name, email address, mailing address, phone number, and contact details.
- Membership information, account details, login information, and profile updates.
- Donation, sponsorship, registration, purchase, or payment-related information.
- Scholarship application information, student status, school/program information, essays, supporting documents, photos, videos, and award-related materials.
- Event registration information, attendance preferences, dietary or accessibility requests, and participation details.
- Messages, inquiries, form submissions, survey responses, and email communications.
- Volunteer, ambassador, mentor, speaker, sponsor, or partner information.
We may also automatically collect certain technical information when you use our website, such as IP address, browser type, device information, pages visited, referral source, date/time of visit, and general usage data.
3. How We Use Information
We may use information to:
- Process memberships, renewals, event registrations, donations, sponsorships, and payments.
- Review scholarship applications and administer scholarship awards.
- Communicate with members, applicants, donors, sponsors, volunteers, and partners.
- Provide program updates, event information, newsletters, reminders, and announcements.
- Operate, maintain, improve, and protect our website, systems, programs, and services.
- Confirm eligibility, prevent fraud, enforce policies, and comply with legal obligations.
- Recognize donors, sponsors, scholarship recipients, speakers, volunteers, or partners when appropriate and with applicable permissions.
- Analyze website usage, program participation, outreach effectiveness, and organizational impact.
4. Payments, Donations, and Transactions
BrownGirlRDH may use third-party platforms to process donations, membership dues, event registrations, sponsorship payments, store purchases, and scholarship application fees. Payment information may be processed by third-party payment processors and is subject to their privacy and security practices.
We do not intentionally store full credit card numbers on our website. Transaction records may be retained for accounting, tax, audit, compliance, donor stewardship, and organizational records.
5. Scholarship and Program Information
If you apply for a scholarship, participate in a program, submit student materials, or receive an award, we may collect and use information necessary to evaluate eligibility, administer awards, verify enrollment, communicate with schools or vendors, document impact, and comply with sponsor or nonprofit reporting needs.
Scholarship recipients may be asked to provide photos, videos, thank-you letters, testimonials, progress updates, or other materials. BrownGirlRDH may use approved recipient materials for donor reporting, sponsor recognition, marketing, website content, social media, newsletters, grant reporting, and organizational storytelling.
No cash awards: Scholarship funds may be paid directly to schools, vendors, testing agencies, or approved education providers. Refunds or unused funds may be required to be returned to BrownGirlRDH.
8. Your Privacy Rights
Depending on where you live and which laws apply, you may have the right to request access to, correction of, deletion of, or a copy of certain personal information. You may also have the right to opt out of certain uses of personal information, such as targeted advertising, sale, sharing, or certain profiling activities where applicable.
To submit a privacy request, contact us using the information below. We may need to verify your identity before responding. We will respond as required by applicable law.
BrownGirlRDH reserves the right to deny or limit requests where permitted by law, including where information must be retained for nonprofit records, legal compliance, security, fraud prevention, accounting, tax, audit, scholarship administration, dispute resolution, or legitimate organizational purposes.
9. Children and Minors
Our website is not intended for children under 13. We do not knowingly collect personal information from children under 13 without appropriate consent. If we learn that we have collected information from a child under 13 without required consent, we will take reasonable steps to delete it.
Some BrownGirlRDH programs may involve students, youth outreach, or school-based pipeline initiatives. When applicable, we may collect student or participant information with appropriate authorization, school coordination, parent/guardian consent, or program consent procedures.
10. Security
We use reasonable administrative, technical, and organizational safeguards designed to protect personal information. However, no website, platform, email system, or online transmission is completely secure. We cannot guarantee absolute security.
Users are responsible for keeping account login information confidential and notifying us promptly of any suspected unauthorized access.
11. Data Retention
We retain information for as long as reasonably necessary to operate our nonprofit, provide services, administer memberships, scholarships, programs, events, donations, sponsorships, comply with legal obligations, resolve disputes, maintain records, and protect organizational interests.
12. Third-Party Websites and Platforms
Our website may link to third-party websites or platforms, including payment processors, membership systems, event platforms, forms, social media, app stores, partner websites, sponsor websites, and merchandise stores. We are not responsible for the privacy practices, security, content, or policies of third-party websites.
Please review the privacy policies of any third-party websites or services you use.
13. Changes to This Policy
BrownGirlRDH may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Last Updated” date. Continued use of our website or services after changes are posted means you acknowledge the updated policy.
14. Accessibility and Non-Discrimination
BrownGirlRDH is committed to providing an inclusive and accessible experience for members, scholarship applicants, donors, volunteers, event attendees, program participants, partners, and website visitors.
BrownGirlRDH does not discriminate on the basis of disability, race, color, national origin, age, sex, pregnancy, religion, veteran status, or any other status protected by applicable law in the administration of its programs, scholarships, memberships, events, volunteer opportunities, communications, or services.
We strive to make our website, forms, digital content, events, and communications accessible to individuals with disabilities. Where possible, BrownGirlRDH works toward accessibility practices consistent with commonly recognized web accessibility standards, including the Web Content Accessibility Guidelines (WCAG).
If you need assistance accessing website content, completing a form, participating in a program, attending an event, or receiving information in an alternative format, please contact us. We will make reasonable efforts to provide accommodations or alternative access when appropriate and feasible.
Accessibility or accommodation requests may be sent to:
Email: info@browngirlrdh.org
14. Contact Us
If you have questions about this Privacy Policy or want to submit a privacy request, contact:
BrownGirlRDH
Email: info@browngirlrdh.org
Scholarship questions: bgrdhscholarships@gmail.com